The Executive Director for Activity Services is responsible for the daily management of the Events and World Tour Departments. The Executive Assistant for Activity Services is responsible for assisting the Executive Director in the daily management of the Activity Services and the execution of the below responsibilities:
- Drive change within the Activity Services and ensure that they are kept running efficiently and that policy and projects set by the Board of Governors are completed on time and to the expected IVAO standard.
- Line manages the DIRs/ADIRs of the Activity Services and carries out performance reviews at least once every 12 months.
- Oversee staff changes within Activity Service Departments and ensure that Activity Services staff members feel supported.
- Ensure that Activity Service Departments are coordinating with other HQ departments, and providing adequate levels of support for divisions and users.
- Foster a spirit of inclusiveness and open communication which results in constructive feedback being provided and then acted upon.
- Maintain an open line of communication with relevant stakeholders related to the Activity Services.
- Assist other areas of the organisation in matters relating to the Activity Services.
- Be a final point of contact for all users relating to the Activity Services.
- Ensure that departments are adequately resourced and that any staffing issues are addressed.
- Liaise with the other Executive Directors to ensure that divisional departments, specifically Events and World Tours, are running in accordance with the IVAO Rules, Regulations and Policies and HQ departmental policies.
- Resolving departmental disputes in a controlled, objective and fair manner.
- Receiving, analysing and providing feedback on adjustments for proposed changes to the IVAO Regulations for Activity Services.
- Ensure that network events remain relevant and in line with expectations from users.
- Ensure that World Tours are activity produced and monitored and that users are having their legs validated within a timely manner.
- Participate in wider discussion with the Executive Council to ensure that projects are coordinated and any overlaps managed to ensure maximum efficiency across the organisation.
- Actively seek the collaboration and approval of other Executive Directors where overlaps occur within other areas of the network.
- Actively participate within Executive Council meetings and discussion regarding the wider day-to-day operations of the network.
- Provide a liaison between the Executive Council and the Activity Services where required.
- Implement policy and R&R within the Activity Services as set by the Board of Governors.
- Provide a monthly update to the BoG on the Activity Services, focusing (though not exclusively) on decisions, project updates and timelines.
- Attend a Activity Services review with the President/Vice President at least once every 3 months to discuss (though not exclusively) the vision, future policy and R&R updates for the Activity Services.
- Provide a liaison between the Board of Governors and the Activity Services where required.
- Perform any other reasonable responsibilities as required by the Board of Governors.
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