This document contains all information regarding the Divisional PDE Request Procedure.
Available to the Divisional Public Relations Departments and Divisional HQs.
Public Demonstration Events (PDE) are live, in-situ events hosted by either the Divisional Public Relations Department and/or the HQ Public Relations Department itself, where our network is presented to the general public outside of IVAO. Usually, PDEs are combined with other activities surrounding the live event, such as online events or presentations.
If you have any questions regarding Public Demonstration Events, please contact the PDE Management via pde@ivao.aero.
- Step 1. Two months prior the indicated event dates, the division will receive an email from the PDE Management. This email will contain a confirmation request of the indicated event dates and a request to send the event banner.
- Step 2. The division has three different options for responding to this email.
- CONFIRMED. This means that the division has confirmed the the dates, the PDE Management will forward the event details to the Events Department who will then book the dates into the Calendar System.
- CHANGE REQUEST. This means that the division does not confirm the dates due to change of dates. The division has include the new event dates in the reply. The PDE Management will change the event details in its register and contact the division again two months before the event.
- NOT CONFIRMED. This means that the division does not confirm the dates. The PDE Management will cancel the event in its register. If for whatever reason, the event does go ahead, the division is requested to notify the PDE Management as soon as possible by using the Procedure for divisions that have not participated in the PDE inventory.
Step 3. One week after the end date of the event, the PDE Management will send a PDE Evaluation Form to the division. The division is expected to complete this form as soon as possible once the requested data is available.
- Step 1. Send an email, at least two months pior the event, to the PDE Management at pde@ivao.aero. The email must contain the follow ïnformation:
- Event Name
- Event Venue
- Event Start and End Date
- Event Description
- Estimated Attendance
- Website of Event (if there is one)
- Step 2. The PDE Management will process the application within 72 hours without prior confirmation. The applicant can then receive one of the following outcomes:
- APPROVED. This means that the Public Demonstration Event has been approved. You can go further to step 3.
- REQUEST REJECTED (SEE ADDITIONAL NOTES). This means that the Public Demonstration Event has not been approved. In this case, an additional note will always be attached with a request for adjustment including a deadline.
- If no adjustments are made within the time provided, the request will be rejected completely.
- If adjustments have been made, a decision will be made within 24 hours. In this case, go back to the beginning of step 2.
- Step 3. One week after the end date of the event, the PDE Management will send a PDE Evaluation Form to the division. The division is expected to complete this form as soon as possible once the requested data is available.
The Public Relations Department believes it is important that divisions have the opportunity to promote their services during Public Demonstration Events. Because everyone can understand that not everything can be realized free of charge, the Public Relations Department offers the possibility to request financial support.
For more information regarding financial support please consult the Divisional Financial Support Procedures for PDE's.