International Special Operations Events are events that have been submitted and approved by SO-HQ.
These events can be attended by any user of IVAO and attendance will earn the user point towards the fighter jet or the Special Operations Controller award.
As a user you will be able to find a list of all upcoming International events on the IVAO Special Operations Department website.
All events will have a master plan. This document will detail all information needed to participate in the event.
Majority of events require registration for the event.
This can be done via the SO portal.
Please note that if you do not register prior to the event, your participation is not secure.
To ensure that all events have a higher attendance SO HQ currently only allows for one International event per day. It is possible to reserve a date via the SO portal, prior to submitting the event. This system works on a token system to ensure that the system is used fairly.
Please refere also to IVAO Event Regulations point E.1.6, which can be found here
For an event to get its HQ approval, the event must be submitted via the SO portal no later than 4 weeks prior to the event.
This must be considered when creating a event.
Bellow is a list of some the major point to consider:
What disruption may be created to traffic not involved?
- Do you need to establish restricted airspace? How will this affect traffic?
- Do you have enough ATC services for the event? Do you require civil ATC?
Difficulty of the event
- What level of pilot/ATC is this event designed for? Will this limit participation?
- Is there enough giudice/documentation to allow a pilot to participate?
- How easy is it to understand the brief/plan? Is it to confusing?
Event length and size
- Is there enough slots for a high level participation?
- How long do you think the event will be? Too long? Too short?
- Have you tested the flight to ensure reasonable timing?
Documentation
- Are there suitable airfield charts available? Do you need to create your own?
Scenery and Aircrafts
- Are you providing scenery for the event? Is it needed?
- Have you provided scenery for XP11, FSX and P3d?
- Are you limiting the type of aircraft or equipment? Do you need to?
Below is all the information that is required in the application, when applying for HQ approval via the Special Operations Portal.
SO events shall not be also registered as a civil event.
Single-date Event
Most events are of this type and award the user 2 point towards awards.
Multiple-Day Event (create New one)
This will be the first date of an event that will be held over multiple days, these events are normally smaller and easier than single day events, such as training and awards one point towards the SO awards pre day attended.
Multiple-date Event (select from previous)
This type is used to add another day to the multiple day events.
This will be the unique title for the event, this should not include things such as “Event” and “SO”.
This should include key words and phrases describing the event type.
This should be specific and not use general words such as “exercise”/”Operations".
This is where you select the date for the event.
You will not be able to select any dates that are within 4 week or that have been booked on the revivation system by another party.
The time in UTC of the start time of the event.
Please ensure that you do not plan to do a verbal brief prior to this time.
The estimated duration of the event in minutes.
You will be able to list all FIR’s the event is to take place in.
This also includes any FIR’s outside your division.
If you select FIR’s outside your division, it is expected that prior coordination and approval has been received but the division‘s: will also be required to confirm their approval as well.
You are able to select whether you require prior registration form users to partake in the event. SO-HQ strongly recommends that you use Mandatory participants registration as this will assist in completing the event report at the end of the event.
Please note that only registration through the SO portal is allowed and no other registration system may be used.
This allows you to close registration up to 72 hours before the start of the event.
We strongly encourage you to leave registration as close as possible to the begging of the event.
This allows you to create a custom registration, to obtain the information you require. Below is a list of all tools you can use.
To create separate roles a new line should be created, each line shall consist of many elements (Only first element is required) , each element will be separated by an exclamation mark “!”.
Other than normal text only round brackets” () ”, Forwards slash “/” , and dot “.” may be used, No other characters shall be used.
Name of the role/slot.
Maximum number of participants for this slot, if their is no limit 0 shall be used. You can also pre register roles to this slot by adding them in a bracketed list after the slot number for example:
"Mission 2 Pilot!10(615008,239435)"
These elements allow you to create fields to be filled in by the user, to do this each field shall consist of 3 pieces of information listed below (e.g. 1=23)
The title of the field
If the field is optional, represented by “R”= required , “O” = optional.
Type of question
To set the answers for type “Z” and “C”, a list of answers must be added after the letter in round brackets.
Example:
Flying in from another base =RC(Yes,No)
If yes, which airfield=OS
Aircraft type=RS
Bellow is a example of a completed PRO;
Very important! Due to system limitation, users will not be able to introduce ICAO Codes such as for aircraft or airports. We're working on fixing this but it may take long.
The event description shall provide a quick overview of the event/mission and also any background behind the event/mission.
This shall not include lots of detail or a briefing. Only plain text and the text editors available should be used.
Please do not use things such as HTML.
This shall be a PDF document containing the below information
This shall be an image that relates to the event, also containing information such as date, title and time.
This image will be used in all advertisements for the event including adding to the IVAO event calendar.
More information can be found here.
During the event there shall be a person who is designated as the event tactical coordinator.
This person normally takes the role of ATC but not in all cases.
They are responsible for the smooth running of the event and shall ensure that SO regulations are upheld.
After the event it is the responsibility of the event organiser to provide a list of all participants of the event, this is done via the SO portal.
When you go to the report it will be pre-filled with any participants that have pre registered. You are to go through this list and check every participant's attendance and assign them as either a pilot or ATC (for the awards). Any users that did not partake in the event, their vids should be removed and the line left blank or used for another VID. Any useser that are not on the list may be added to an empty line but there is no requirement to add them as per SO regulation 5.6.
Please ensure that you check the list and do not just submit, you can do this by taking a attendance list during the event or staff may use IVAO flight tracker or Exam tracker.
Once the event registration report has been submitted to SO HQ, they will do their own checks and give any awards to participants that have met the minimum requirements.
| Ver. | Date | Name | Overview of change(s) |
|---|---|---|---|
| 1.0 | 22 July 2024 | Jan Weil (IVAO-SOAD) | Migration to the Wiki |